usemotion.com

# Usemotion

Usemotion is an AI-powered productivity and work management platform designed to help individuals and teams automate busywork, optimize scheduling, and manage projects more efficiently. The platform leverages artificial intelligence to plan users’ days, schedule meetings, manage tasks, and automate project workflows, enabling users to focus on high-value work rather than manual coordination. Usemotion serves a wide range of users, including professionals, teams, and enterprises across industries such as IT services, marketing, consulting, design, law, real estate, and more.

Founded as a Y Combinator-backed startup, Usemotion has rapidly grown to over 1 million users and is trusted by top-performing teams at companies like Efficient App, Ally Advantage, and MP Cloud. The company has achieved significant traction, with 100,000+ paying users across 30+ countries and over 10 million hours saved for its customers. Usemotion differentiates itself through its AI Employees—customizable, enterprise-grade AI agents that can be deployed across departments to handle repetitive tasks, automate workflows, and collaborate seamlessly with human team members. The platform is recognized for its robust security, ease of onboarding, and deep integration with popular business tools.

## Core Products & Services

### AI Employees
- What it does: Usemotion’s AI Employees are customizable, enterprise-grade AI agents that automate a wide range of business tasks across departments such as executive assistance, sales, customer support, marketing, recruiting, project management, and research. Users can deploy pre-built AI Employees (e.g., Alfred the Executive Assistant, Chip the Sales Representative, Clide the Customer Support Specialist, Suki the Marketing Associate, Dot the Recruiter, Millie the Project Manager, Spec the Researcher) or build custom AI Employees tailored to their business needs.
- Who uses it: Teams and organizations seeking to automate repetitive work, streamline workflows, and scale operations without additional headcount.
- Key features:
  - Automates scheduling, prioritization, email management, CRM updates, lead generation, customer support, content creation, candidate screening, project planning, research aggregation, and more.
  - Seamless handoff between AI and human work within a single platform.
  - Natural language skill creation—no technical expertise required.
  - Custom AI Employee development by Usemotion engineers for enterprise clients.
  - Human-in-the-loop review and management.
  - Deep personalization using all business context and data.
  - No usage-based credit system—unlimited AI usage.
- Pricing: $29 per seat per month (billed annually) for AI Employees tier; custom pricing for Enterprise with unlimited AI usage and custom integrations.

### AI Workplace (Productivity Suite)
- What it does: A comprehensive suite of AI-powered work productivity tools integrated into a single platform, including project management, task management, calendar, meeting assistant, notes, document editor, dashboards, Gantt charts, time tracking, and reporting.
- Who uses it: Individuals, teams, and organizations seeking to centralize work management and boost productivity.
- Key features:
  - AI Projects: Automated project planning, capacity/resource management, and real-time status updates.
  - AI Tasks: Intelligent task creation, prioritization, assignment, and scheduling based on 1,000+ parameters.
  - AI Calendar: Automated scheduling, time blocking, and real-time re-planning.
  - AI Meeting Assistant: Automated meeting scheduling, preference management, and conflict resolution.
  - AI Meeting Notetaker: Automatic recording, transcription, summarization, and action item extraction from meetings.
  - AI Docs: Collaborative document editor with AI-powered drafting, summarization, and task extraction.
  - AI SOPs: Workflow and project plan generation from standard operating procedures.
  - AI Search: Unified search across docs, notes, projects, and tasks.
  - AI Reports & Dashboards: Real-time analytics, capacity planning, and actionable business insights.
  - Gantt Chart: Real-time, auto-updating project timelines.
  - Time Tracking: Integrated time tracking for tasks and projects.
- Pricing: $19 per seat per month (billed annually) for AI Workplace tier.

### Integrations & API
- What it does: Usemotion integrates with hundreds of popular business tools and offers an API for advanced automation and custom workflows.
- Who uses it: Teams needing to connect Usemotion with existing tools and automate cross-platform workflows.
- Key features:
  - Native integrations: Google Calendar, Gmail, Outlook, iCloud Calendar, Zoom, Google Meet, Microsoft Teams, Slack, HubSpot, Salesforce, Zapier, Siri, and more.
  - API access for creating, updating, and managing projects and tasks.
  - Data import/export and synchronization with external systems.
  - Compliance with GDPR and SOC 2 Type II standards.

## Use Cases & Applications

### IT Service Providers
- Their needs: Managing hundreds of client projects and tasks with varying priorities, deadlines, and assignees; reducing manual coordination and ensuring on-time delivery.
- How they use it: Automated task prioritization, daily planning, capacity management, workflow automation, and deadline tracking. Teams use Usemotion to auto-assign tasks, reschedule work when plans change, and provide visibility into project status.
- Results: Increased efficiency (up to 40%), reduced manual work, improved deadline adherence, and better focus on meaningful work.

### Marketing Agencies & Teams
- Their needs: Handling multiple client campaigns, content creation, and project coordination; managing deadlines and resource allocation.
- How they use it: Automated project and task management, AI-powered content planning, campaign scheduling, and real-time reporting. Usemotion’s AI Marketing Associate (Suki) assists with social media, SEO, and content generation.
- Results: Improved project visibility, faster campaign launches, reduced manual coordination, and higher client satisfaction.

### Consulting Businesses
- Their needs: Managing parallel projects, client communications, and resource allocation; ensuring timely delivery and efficient scheduling.
- How they use it: Centralized project tracking, automated daily planning, meeting scheduling, and workflow automation. Usemotion enables consultants to focus on high-value work and reduces time spent on manual updates.
- Results: Enhanced productivity, reduced stress, and improved client outcomes.

### Design Agencies, Law Firms, Real Estate, Product Teams, Sales Teams, Executive Teams, Trades, Repair & Installation Firms, Startups
- Their needs: Efficient project and task management, deadline tracking, resource planning, and streamlined communication.
- How they use it: Usemotion’s AI-powered scheduling, automated prioritization, meeting booking, and workflow automation tailored to each industry’s specific processes.
- Results: Consistent on-time delivery, reduced manual work, improved team alignment, and increased focus on strategic initiatives.

## Pricing & Plans

Usemotion offers tiered pricing based on team size and feature access:

- **AI Workplace**: $19 per seat per month (billed annually). Includes AI Project Management, AI Task Management, AI Calendar, AI Meetings, AI Notes, AI Docs Editor, Dashboards and Reporting, Timeline and Gantt, Time Tracking, User Permissions, iOS/Android/Desktop apps, and Priority Support.
- **AI Employees**: $29 per seat per month (billed annually). Includes all AI Workplace features plus access to AI Employees (Executive Assistant, Sales Representative, Customer Support, Marketing Associate, Recruiter, Researcher, Project Manager, Customer Success Manager, Legal Assistant, Product Manager) and Business Support.
- **Enterprise**: Custom pricing. Includes everything in AI Employees plus unlimited AI usage, custom AI Employee development, 200+ supported integrations, custom integrations, API with engineering support, white-glove onboarding, and dedicated solutions engineer.

## Company Information

### Metrics & Traction
- Over 1 million users, including 40,000+ paying users.
- 10 million+ hours saved for customers.
- 3x year-over-year growth.
- Customers in 30+ countries.
- Several million in annual recurring revenue.
- Backed by Y Combinator.

### Customers & Case Studies

- **MP Cloud**: Software development company using Usemotion to eliminate manual scrum meetings and reduce time spent managing Jira and Monday. Resulted in 5 hours saved per team member per week and improved project flow.
- **Ally Advantage**: Managed IT provider leveraging Usemotion’s AI project manager for automated resource allocation and capacity planning. One project coordinator now does the work of three, with improved project delivery and client satisfaction.
- **Efficient App**: Technology consulting firm achieving 30% faster project completion, improved onboarding, and reduced manual status updates by adopting Usemotion for project management.

### Integrations & Compatibility

- Native integrations: Google Calendar, Gmail, Outlook, iCloud Calendar, Zoom, Google Meet, Microsoft Teams, Slack, HubSpot, Salesforce, Zapier, Siri.
- API access for custom integrations and workflow automation.
- Data import/export and synchronization with external systems.
- SOC 2 Type II and GDPR compliance.
- Desktop apps for macOS (Apple and Intel chips), Windows, iOS, and Android.

## Feature Deep Dive

### AI Employees
- How it works: AI Employees are configurable agents that automate department-specific tasks using natural language instructions. Users can deploy pre-built roles or request custom AI Employees built by Usemotion engineers. AI Employees interact with business data, automate workflows, and collaborate with human team members, with humans remaining in the loop for review and management.
- Benefits: Automates repetitive work, scales operations, reduces manual errors, and enables rapid deployment of new workflows without technical expertise.
- Requirements: Access to Usemotion’s AI Employees tier or Enterprise plan.

### AI Project Manager
- How it works: Automates project planning, task assignment, prioritization, and real-time status updates. Predicts project completion dates based on team capacity, automatically rebalances workloads, and alerts users to potential delays or bottlenecks.
- Benefits: Reduces time spent on coordination, eliminates idle time, improves deadline adherence, and provides full project visibility.
- Requirements: Included in AI Workplace and higher tiers.

### AI Task Manager
- How it works: Plans users’ days by auto-scheduling tasks based on deadlines, priorities, dependencies, and custom time windows. Instantly reshuffles schedules when plans change and flags at-risk tasks.
- Benefits: Ensures top priorities are always surfaced, prevents missed deadlines, and reduces cognitive load from manual planning.
- Requirements: Included in AI Workplace and higher tiers.

### AI Calendar
- How it works: Automatically schedules meetings and tasks, protects deep work time, and continuously optimizes the user’s schedule. Instantly recalculates plans when changes occur.
- Benefits: Maximizes productivity, prevents overbooking, and ensures high-priority work is never overlooked.
- Requirements: Included in AI Workplace and higher tiers.

### AI Meeting Assistant & Notetaker
- How it works: Automates meeting scheduling, enforces preferences, eliminates scheduling conflicts, and generates meeting summaries, transcripts, and action items. Integrates with Zoom, Google Meet, and Microsoft Teams.
- Benefits: Saves time on coordination, ensures accountability, and creates a searchable knowledge base of meetings.
- Requirements: Included in AI Workplace and higher tiers.

### AI Docs & Document Assistant
- How it works: Collaborative document editor with AI-powered drafting, summarization, task extraction, and real-time external sharing. Supports version history, inline task/project creation, and integration with meeting notes.
- Benefits: Streamlines documentation, accelerates content creation, and connects information to actionable work.
- Requirements: Included in AI Workplace and higher tiers.

### AI Workflows Builder
- How it works: Converts SOPs, prompts, or uploaded files into fully customized, auto-assigned, and auto-scheduled projects. Identifies missing tasks, auto-schedules work, and adapts workflows in real time.
- Benefits: Eliminates manual project setup, ensures process consistency, and accelerates project launches.
- Requirements: Included in AI Workplace and higher tiers.

### AI Dashboards & Reports
- How it works: Centralizes real-time business insights, visualizes capacity, project progress, and bottlenecks. Offers customizable dashboards, drag-and-drop widgets, and proactive alerts.
- Benefits: Enables data-driven decision-making, resource optimization, and process improvement.
- Requirements: Included in AI Workplace and higher tiers.

### Gantt Chart
- How it works: Provides real-time, auto-updating project timelines that adjust as tasks and dependencies change. Supports drag-and-drop rescheduling and multiple timeline views.
- Benefits: Maintains accurate project plans, improves visibility, and simplifies timeline management.
- Requirements: Included in AI Workplace and higher tiers.

### Integrations & API
- How it works: Connects Usemotion to hundreds of external tools via native integrations and API. Supports data synchronization, workflow automation, and custom integrations.
- Benefits: Centralizes work, eliminates silos, and enables advanced automation.
- Requirements: API access available to all users; custom integrations for Enterprise plan.

## Getting Started

- **Sign-up process**: Users can start a free trial directly from the Usemotion website. The process includes selecting a team size and choosing a plan.
- **Implementation timeline**: Onboarding is designed to be fast and intuitive, with most teams up and running in under 30 minutes. Enterprise customers receive white-glove onboarding and dedicated support.
- **Support options**: Usemotion offers a self-serve help center, email support, and direct chat support via Intercom. Priority support is included in paid plans, and Enterprise customers receive a dedicated solutions engineer.
- **Contact information**: Support is available at [help.usemotion.com](https://help.usemotion.com) and via email at support@usemotion.com. For security inquiries, contact security@usemotion.com.

Usemotion is available on the web, as well as through desktop apps for macOS and Windows, and mobile apps for iOS and Android.

## Site Map

Pages crawled from www.usemotion.com (97 total):

- [AI Employees That 10x Your Team’s Output](https://www.usemotion.com/)
- [AI Employee: Executive Assistant](https://www.usemotion.com/ai-employees/ai-executive-assistant)
- [AI Employee: SDR](https://www.usemotion.com/ai-employees/ai-sdr)
- [AI Employee: Marketing Associate](https://www.usemotion.com/ai-employees/ai-marketing-associate)
- [AI Employees: Project Manager](https://www.usemotion.com/ai-employees/ai-project-manager)
- [The Only AI Project Manager That Predicts & Prevents Delays For Teams](https://www.usemotion.com/features/ai-project-manager)
- [The Only AI Gantt Chart That Keeps Your Projects On Track](https://www.usemotion.com/features/ai-gantt-chart)
- [AI Workflows: Automate Project Management & Eliminate Busywork](https://www.usemotion.com/features/ai-workflows)
- [Motion AI Task Manager](https://www.usemotion.com/features/ai-task-manager)
- [AI Calendar That Works Like a $100K Personal Assistant](https://www.usemotion.com/features/ai-calendar)
- [AI Meeting Assistant](https://www.usemotion.com/features/ai-meeting-assistant)
- [The #1 Rated AI Meeting Notetaker](https://www.usemotion.com/features/ai-meeting-notetaker)
- [AI Dashboards: Real-Time Business Insights & Actionable Intelligence](https://www.usemotion.com/features/ai-dashboards)
- [AI Document Assistant That Automates Tasks](https://www.usemotion.com/features/ai-docs-assistant)
- [Integrations with Motion](https://www.usemotion.com/features/integrations)
- [AI Project Management for IT Service Providers](https://www.usemotion.com/use-cases/it-service-providers)
- [AI Project Management for Marketing Agencies](https://www.usemotion.com/use-cases/marketing-agencies)
- [AI Project Management for Design Agencies](https://www.usemotion.com/use-cases/design-agencies)
- [AI Project Management for Law Firms](https://www.usemotion.com/use-cases/law-firms)
- [AI Project Management for Consulting Businesses](https://www.usemotion.com/use-cases/consulting-businesses)
- [AI Project Management for Trades People](https://www.usemotion.com/use-cases/trades-people)
- [AI Project Management for Repair and Installation Firms](https://www.usemotion.com/use-cases/repair-and-installation-firms)
- [AI Project Management for Real Estate Management](https://www.usemotion.com/use-cases/real-estate-management)
- [AI Project Management for Startups](https://www.usemotion.com/use-cases/startups)
- [AI Project Management for Product Teams](https://www.usemotion.com/use-cases/product-teams)
- [AI Project Management for Marketing Teams](https://www.usemotion.com/use-cases/marketing-teams)
- [AI Project Management for Sales Teams](https://www.usemotion.com/use-cases/sales-teams)
- [AI Project Management for Executive Teams](https://www.usemotion.com/use-cases/executive-teams)
- [Pricing](https://www.usemotion.com/pricing)
- [Careers](https://www.usemotion.com/careers)
- [Motion](https://app.usemotion.com/)
- [Motion saves MP Cloud from "babysitting" Jira](https://www.usemotion.com/blog/mp-cloud)
- [Motion helps Ally Advantage get more done without working more hours](https://www.usemotion.com/blog/ally-advantage)
- [Efficient App uses Motion to get projects done 30% faster](https://www.usemotion.com/blog/efficient-app)
- [Security](https://www.usemotion.com/security)
- [Get the Motion apps](https://www.usemotion.com/download)
- [About](https://www.usemotion.com/about)
- [Contacting Support: How to Get in Touch With Motion Support](https://help.usemotion.com/contacting-support)
- [Motion Blog](https://www.usemotion.com/blog)
- [Start Here](https://affiliate.usemotion.com/)
- [Motion Privacy Policy](https://www.usemotion.com/legal/privacy-policy)
- [Motion Terms of Service](https://www.usemotion.com/legal/terms-of-service)
- [Motion Master Subscription Agreement](https://www.usemotion.com/legal/master-subscription-agreement)
- [Motion vs. Wrike](https://www.usemotion.com/compare/wrike-vs-motion)
- [Motion vs. Asana](https://www.usemotion.com/compare/asana-vs-motion)
- [Motion vs. ClickUp](https://www.usemotion.com/compare/clickup-vs-motion)
- [Motion vs. Monday](https://www.usemotion.com/compare/monday-vs-motion)
- [Motion Privacy Policy](https://www.usemotion.com/privacy)
- [Cookie Banner Generator For Websites, Google Consent Mode, & More](https://www.enzuzo.com/cookie-banner-generator)
- [](https://docs.usemotion.com/)
- [What is a Process Document and How to Create One](https://www.usemotion.com/blog/process-document)
- [What is a Process Flow Diagram?](https://www.usemotion.com/blog/process-flow-diagram)
- [How to Hold a Post-Mortem Meeting: Steps to Follow](https://www.usemotion.com/blog/post-mortem-meeting)
- [Using Scrum Retrospectives to Improve Team Communication](https://www.usemotion.com/blog/scrum-retrospective)
- [Harness the Power of Lessons Learned Project Management](https://www.usemotion.com/blog/lessons-learned-project-management)
- [Top 15 Small Business Tools You Can Try in 2025](https://www.usemotion.com/blog/small-business-tools)
- [The RACI Chart: How to Create One and When to Use It](https://www.usemotion.com/blog/raci-chart)
- [Matrixed Organization: What It Is (and How to Make It Work)](https://www.usemotion.com/blog/matrixed-organization)
- [Total Quality Management 101](https://www.usemotion.com/blog/tqm)
- [Prescient Security](http://www.prescientassurance.com/)
- [Cybersecurity solutions: SecOps, intelligence, and cloud security](https://cloud.google.com/security)
- [Motion: Tasks & AI Scheduling on the App Store](https://apps.apple.com/us/app/motion-tasks-and-scheduling/id1580440623)
- [Motion: Tasks & AI Scheduling](https://play.google.com/store/apps/details?id=com.usemotion.motion)
- [Time Blocking Guide: 8 Steps to Follow for Success](https://www.usemotion.com/blog/time-blocking)
- [Motion Blog](https://www.usemotion.com/blog/tag/daily-planner)
- [Motion Blog](https://www.usemotion.com/blog/tag/integrations)
- [Motion Blog](https://www.usemotion.com/blog/tag/product)
- [Motion Blog](https://www.usemotion.com/blog/tag/productivity)
- [Motion Blog](https://www.usemotion.com/blog/tag/project-management)
- [Motion Blog](https://www.usemotion.com/blog/tag/scheduling)
- [Motion Blog](https://www.usemotion.com/blog/tag/time-blocking)
- [Motion Blog](https://www.usemotion.com/blog/tag/time-tracking)
- [How to Expertly Use AI For Sales (+ The 3 Tools You Need to Try)](https://www.usemotion.com/blog/how-to-expertly-use-ai-for-sales-the-3-tools-you-need-to-try)
- [How to Best Use AI for Sales Prospecting](https://www.usemotion.com/blog/how-to-best-use-ai-for-sales-prospecting)
- [The $50,000 Zapier Problem: Better Automation for Less Money](https://www.usemotion.com/blog/the-zapier-problem-better-automation-for-less-money)
- [10+ CRM Automation Examples to Boost Sales & Marketing](https://www.usemotion.com/blog/10-crm-automation-examples-and-the-best-tools-to-try)
- [The AI Docs Assistant You Didn't Know You Needed.](https://www.usemotion.com/blog/ai-docs-assistant)
- [Document Version History: Draft, Revise, and Collaborate With Confidence.](https://www.usemotion.com/blog/doc-history)
- [Motion Mac Menu Bar & Windows System Tray: Instant Agenda, Search & Quick Meetings](https://www.usemotion.com/blog/mac-menu-bar)
- [Step-by-step guide for selecting users and scheduling user interviews](https://www.usemotion.com/blog/how-to-automate-user-interviews)
- [AI Agenda: Simplify Your Daily Tasks](https://www.usemotion.com/blog/ai-agenda)
- [Calendar Task Visibility: Hide Tasks, Reduce Clutter](https://www.usemotion.com/blog/hide-tasks-on-calendar)
- [External Document Sharing & Real-Time Updates](https://www.usemotion.com/blog/publish-documents-externally)
- [Streamline Your Workflow with Multiple Blockers for tasks](https://www.usemotion.com/blog/manage-dependencies-with-multiple-blockers-in-tasks)
- [Simplified Sidebar Navigation: Motion’s New Projects & Tasks](https://www.usemotion.com/blog/projects-and-tasks-tab)
- [Motion AI: Notetaker, AI Docs, Project Automation & More](https://www.usemotion.com/blog/ai)
- [Introducing Adhoc Stages: Add Flexibility to Your Projects Without Disrupting Templates](https://www.usemotion.com/blog/introducing-adhoc-stages)
- [AI Employees That 10x Your Team’s Output](http://www.usemotion.com/)
- [Privacy Policy](https://stripe.com/privacy)
- [How Google uses information from sites or apps that use our services – Privacy & Terms – Google](https://policies.google.com/technologies/partner-sites)
- [Google Analytics Opt-out Browser Add-on Download Page](https://tools.google.com/dlpage/gaoptout)
- [Ad Settings](https://google.com/ads/preferences)

---